SUMMARY

 The newly created Accounting Specialist will assist in the accounting department in daily, monthly and annual activities. The Accounting Specialist will be responsible for maintaining accurate and complete records, including ledgers, invoices and receipts in accounting.  The Accounting Specialist will be using documents to verify, record and process transactions within the accounting department.

 PRIMARY DUTIES AND RESPONSIBILITIES:

1. Protects the fiscal integrity of the Board by managing the Board’s accounting operations and fiscal programs, and performing general accounting functions ensuring the maintenance of internal controls and compliance with laws and requirements.
2. Coordinates and reviews accounts payable voucher processing by preparing invoices for payment, ensuring the invoice dates, dollar amounts and goods/services match the contract and purchase order.
3. Ensures invoices have the proper approval, including a signed contract, approved purchase order (if applicable) and that the goods or services have been rendered. Corresponds with other staff to ensure the work has been performed in accordance with contract and purchase order.
4. Ensures expenses for payment are within MHRS Board approved budget levels.
5. Manages financial aspects of Board contract service providers, works with Manager of Contracts and program staff to assure overall coordination and consistent direction with sub recipients and vendors.
6. Reviews and resolves invoice discrepancies with suppliers.
7. Verifies supplier numbers and remit addresses for invoices match Oracle information for supplier and assists vendors in obtaining access to the Oracle supplier portal when needed.
8. Reconciles Oracle expense reports to other reports to ensure all expected payments have been processed through Oracle.
9. Monitors the cash available on a weekly basis to pay obligations of the MHRS Board as well as available remaining budget balances by county account categories. Brings any concerns to the Manager of Finance immediately.
10. Responsible for entering all pay-in-orders into Oracle when wire payments and checks are received, and deposits checks in accordance with ORC and Board policies.
11. Responsible for all recording of journal entries into QuickBooks online and reconciling between Oracle and QuickBooks.
12. Responsible for the monthly closing of general ledger and producing monthly financial statements. Activities include preparation of journal entries, ensuring that financial data is entered into the computerized accounting system, developing and reviewing various accounting reports, and maintaining various financial schedules.
13. Develop and maintain the documented monthly and total fiscal year end closing process.
14. Performs various account reconciliations and analysis on a timely basis.
15. Participates in the development of accounting policies and procedures.
16. Other duties as assigned.

EDUCATION/EXPERIENCE

Associate's degree in accounting or finance, though accounting is preferred.  A degree in business administration would also be acceptable if  have three years of strong experience in accounting/journal entry functions. One to three years of general accounting experience preferred. Working experience of one to three years of accounts payable, accounts receivable preferred. 

KNOWLEDGE/SKILLS/ABILITIES

• Organized and detailed-oriented who can analyze financial information, maintain complete records while adhering to the standards/policies of our organization.
• Understanding of accounting principles and current financial legislation / Understanding of GAAP accounting principles
• Exceptional time management, communication and problem-solving skills /Deadline-driven with excellent time management ability
• Strong math and research skills
• Computer skills with working knowledge of accounting software / Familiarity with Oracle ERP Software suite and QuickBooks, Microsoft Excel and Microsoft Outlook
• Strong written and verbal communication skills
• Excellent attention to detail and accuracy in entering financial data 
• Ability to maintain confidentiality